MechanicDesk & Xero

Seamless Connection of your WorkShop to your Office

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Cloud based systems like Mechanic Desk and Xero are just a better way to run your business

WorkSmart knows automotive applications, we have chosen MechanicDesk as our preferred automotive application. We are proud to be associated with the MechanicDesk team as its only NZ partner. We recommend MechanicDesk as it is simple to use but powerful with its full integration with Xero.  A brief list of functionality follows, speak to us today about MechanicDesk, our team can assist you no matter where you are in the Country.




Everything you need to run your workshop




Our Happy Customers

Here's what they're saying


"With MechanicDesk and Xero I can view my workshops operations and Company financial performance whether I am in the office, at home or on conference. Our team finds the system simple to use, it's great that we have the ability to invoice alternative billing contacts and insurers whilst keeping the job history against the customer. Both systems have future proofed my business". 

Brian Dunick, MTA Life Member, SFITC, Invercargill

Holden Testimonial

"I searched everywhere for a system that would suit our workshop needs and couldn't find one to suit, until I discovered MechanicDesk. It is perfect for our booking diary and the team even customised it to suit our individual needs. They even extended our trial period while they made changes for us so we could ensure the system was right for us. A great program at a great price with excellent customer service and support." 

Adam Hurle, Peter Hood Holden, SA

"With the assistance of Worksmart, the transition from our old software was easy. The support from Worksmart I can only describe as brilliant! With the information I am now gaining from these systems I can make more informed management decisions which is already making improvements to my bottom line profits. I have no hesitation in recommending Worksmart to any of my business colleagues."

Garry Anderson, Director, Levin



Why you'll love it

More reasons to move to Mechanic Desk & Xero



MechanicDesk and Xero keeps your whole Business connected

MechanicDesk is a cloud based application, all users can gain access to the same data using any device from anywhere. Job management can begin from the office and flow through to the workshop and vice versa. Get rid of your server or DOS based system and add significant value and efficiency to your business operations



Seamless job scheduling and resource allocation

Create new customers and record vehicle details or select from existing customers/vehicles when booking in jobs. View the full workshop schedule for the day, week or month with all system users being able to be have a realtime view of their allocation to jobs with system reminders of when jobs begin. Workshop operations visibility has never been simpler.



Powerful purchase order and inventory management

Maintain individual or buying group suppliers, manage a full inventory list and purchase orders for stock items, out work or non stock items with margin added though customer sell price tiers. Powerful integration with Xero allows parts, materials and sundry items to be reported against and tracked.  All purchase orders can be synced with Xero for seamless creditor management, payment and reporting.  



Simple job management from start to finish

MechanicDesk and Xero take the stress out of job management.  Book your jobs, allocate staff, time and materials and progress your jobs, reporting on profit margin from start to finish using a through a simple user interface.  Upon completion of your jobs, raise customised invoices, take immediate payment using eftpos or manage your customers as debtors. With Xero integration all sales and payment data can flow from MechanicDesk into your accounting system providing full accounting functions, GST and profit & loss reporting along with seamless debtor control.



Client management and vehicle service reminders

MechanicDesk intuitively handles customised templates, photos, client data and key information.  Store all important client information including full details, insurer information, vehicle information and job history.  Search jobs and vehicles by a range of filters for ease of traceability. MechanicDesk allows your business to keep in touch with your clients by sending automated service reminder text messages and emails.  Regular communication increases the opportunity for customer relationship development and repeat business, increasing your cash conversion cycle.



Unlimited phone & email support with free software upgrades 

MechanicDesk and Xero provide users with the option of unlimited phone and email support so help is never far away.  Both applications include free upgrades ensuring you are always using industry leading software. MechanicDesk and Xero also include data backup services with daily backups taken so you can end the need to pay for a back up service by an external provider saving you hundreds each year.




MechanicDesk Suits: General mechanical service centres, specialist workshops, automotive electricians, panelbeaters, automotive glass repairers, farm and machinery workshops, tyre centres, boat service providers, motor vehicle dealer service centres, heavy diesel workshops, motorcycle service workshops and much more.